Two ways to convert your Mimecast exports: one free, one simple.
There are two ways to go about converting Mimecast exports. The first is free but labor-intensive with several pitfalls. The second is not free but will save you a lot more in time and effort than it costs.
Common issues with Mimecast exports:
This solution is only reasonable if you have a small number of emails in your archives.
First, extract the EML files from all your Mimecast ZIP files. Avoid using Windows Explorer for this as it sometimes misses files during unzipping. We recommend the free 7-Zip utility which can even be automated through the command line.
Next, if your new mail app or service supports EML files, go ahead and import them. Unfortunately most don’t so you’ll need to convert them to another format. You can use our free Aid4Mail Converter Light (download here) to convert to the mbox format. This is more widely supported than EML but not universally.
For example, if you want to migrate to Microsoft 365, you’ll need to convert those EML files to an Outlook PST file. A web search shows there are free utilities that can do this but you don’t know how reliable they are. Make sure you avoid using a trial edition posing as free software.
Finally, once you have converted the EML files to PST, use the Import service in the Microsoft 365 compliance center to quickly bulk-import the PST files into Exchange Online mailboxes. See the Learn about importing your organization’s PST files page for more information.
There are several caveats to using this free export method:
There is a reliable solution that doesn’t have any of the above limitations but isn’t free. It’s called Aid4Mail Enterprise.
Aid4Mail Enterprise is unique because it can read the archives delivered from Mimecast exports in their native format. This spares you from the time-consuming process of unzipping their contents.
You can speed things up further by configuring Aid4Mail to process all your Mimecast ZIP files concurrently. Choose how many conversions can be run simultaneously, based on your computer specifications, and then run them all. Aid4Mail will place them in a queue and start processing as many as it can, concurrently. When one is finished, Aid4Mail will start on the next one in the queue, and so on until they’re all complete. Aid4Mail does all this unattended, while you’re working on something else. An example is shown in the screenshot below.
You can migrate Mimecast archives directly to live accounts like Microsoft 365 (formerly Office 365) and Google Workspace (formerly G Suite), or to PST files for convenient local access.
If emails are grouped by date range and not by user account then Aid4Mail can separate them during conversion. Thanks to its sophisticated template-based folder naming feature, Aid4Mail can reorganize your mail based on the account’s email address. The result is a folder for each user account with its emails grouped together under it.
If remote journaling was used, Aid4Mail can automatically remove the journaling envelope from emails during conversion to your target format.
You’ll love Aid4Mail’s speed. A client had an archive containing 3,284,983 emails totaling 985 GB. They used Aid4Mail to extract and reorganize the EML files by account holder. The whole process was completed in just 7 hours and 26 minutes. That’s a rate of 122.7 emails per second!
If you are migrating to Microsoft 365, you will probably be best off converting your messages to PST files (one per account) with Aid4Mail. Then use the Import service in the Microsoft 365 compliance center to quickly bulk-import your PST files to Exchange Online mailboxes. See the Learn about importing your organization’s PST files page for more information.
For more details, visit our How to Convert Mimecast Exports tutorial page.
We have been developing software since 1990. Our first email tool was launched in 1999 and Aid4Mail followed in 2005. So our experience in processing email data spans over two decades.
All core functionality in Aid4Mail is developed in-house. This means that key features are tightly integrated and optimized for speed. We are in full control of our code, including major components like email parsing and conversion, the filtering engine and its search syntax, MAPI access to Outlook accounts, and even the IMAP protocol used to connect with services like Yahoo! Mail and AOL.
Important clients around the world are relying on our software. These include the US government and law enforcement agencies, top law firms, national libraries, prestigious universities, major banks, and international NGOs. Currently half of the Fortune 50 companies are Aid4Mail clients and the numbers keep growing. For confidentiality reasons, we do not disclose their names.
Contact us for a no-obligation consultation. We can demo Aid4Mail Enterprise for you and answer any questions you may have about processing Mimecast exports.
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